For Agencies and Municipalities

Page 10 of 12

• School Building Projects Advisory Council

  The Connecticut School Building Projects Advisory Council’s mission is to provide recommendations and establish standards and guidelines for achievement on all major capital school construction, renovations, and alterations projects.

• School Construction Change Order Forms and Eligibility Information

  Pursuant to the Office of Grants Administration policy every school construction project that files a construction Change Order must submit documentation to the Department of Administrative Services for review in order to establish a determination of eligibility.

• School Construction Cost Estimate Filing Requirements and Procedures

  All school construction project grant applications must include a competed Estimate of Probable Costs, known as the Public School Construction Cost Database (PSCCD) through the State BizNet website. Only one (1) Design Team member or Local Education Agency (LEA) representative on the proposed school project will be allowed access to the database.

• School Construction Priority List Projects

  The Office of Grants Administration annually submits a listing of school construction projects applying for grant commitments from the State.

• School Construction Progress Payments

  The Office of Grants Administration processes payment requests for eligible school districts with projects that have been approved for State grant commitments. Payments are batched monthly and are paid electronically.

• School Construction Project Closure and Audit Procedures

  Pursuant to C.G.S. 10-287i, every school construction project that has received State grant assistance is subject to an audit by the Department of Administrative Services (DAS). Please note that C.G.S. 10-287i references a holdback of each grant prior to DAS completing and authorizing the release of the retained grant.

• School Construction Project Requirements from the Department of Energy and Environmental Protection (DEEP)

  There are numerous Environmental, Health and Safety requirements that will potentially affect a school construction project. Some of the more common and important of these requirements are listed below. Not every possible requirement is listed, and this information is only intended as a helpful summary.

• School Construction Site Review and Approval

  If a Local Education Agency (LEA) is seeking a school construction grant from the Office of Grants Administration, the LEA may be required to obtain Site Approval from DAS. To receive Site Approval, file FORM SCG-053 with attachments as required.

• School Construction State Reimbursement Percentages

  Reimbursement percentages are calculated annually. Each project receives a reimbursement percentage based on the date the town or district secured the local share of funding for the school construction project pursuant to Connecticut General Statutes. Current reimbursement rates subject to each town or district can be found on this page.

• School Safety Infrastructure Council

  A uniform comprehensive threat assessment process, consistent criteria and corresponding building plans will help ensure a threshold level of awareness, responsiveness and security.

• SharePoint - Document Collaboration Tool

  SharePoint is a web-based platform widely used to improve efficiency for document collaboration, forms processing, and team communications.

• State Agency Requests for Space

  DAS Leasing and Property Transfer acquires lease space on behalf of most State agencies with some exceptions such as the Connecticut Department of Labor, Connecticut Department of Transportation, and UCONN.

• State Employees IT Communication Devices

  The Department of Administrative Services Bureau of Information Technology Solutions (BITS) Unified Communications Division maintains the computing devices that Executive Branch agencies use to conduct business.

• State Fuel Card Program

  The Department of Administrative Services and the Office of State Comptroller have contracted with Voyager Fleet Systems, Inc./US Bank to provide a Statewide Fuel Card Program.

• State Insurance and Risk Management Board

  The mission of the State Insurance and Risk Management Board is to protect assets of the State of Connecticut through a comprehensive and cost effective insurance and risk management program. Our goal is to provide the best insurance and risk management service possible for the State of Connecticut.