Closure & Audit Procedures

Apply for school construction grants

School Construction Project closure is handled by the Office of Grants Administration (OGA) and the Audit team, which are housed in two separate offices within the Department of Administrative Services (DAS).

Upon the completion of a school construction project, each district is required to submit a completed final application FORM DAS-1049F (PDF) along with FORM SCG-1020 (DOC); payment request FORM DAS-1046S (XLS) and BOE minutes that shows the BOE acceptance of the project completion in Core-CT to ensure final project costs are consistent with one another. All forms must be submitted to OGA no later than one year from project acceptance.

The OGA will then work with the district to finalize the project, and, upon the completion of a final calculation, will then transmit the project to the Audit unit.

Once the OGA receives the final audit report completed by the School Construction Audit Unit, the project is processed for the release of the remaining grant holdback.

Review documentation list (PDF)

Legislation, laws, and rules

Once the Office of Grants Administration receives the final audit report completed by the School Construction Audit Unit, the project is processed for the release of the remaining grant holdback pursuant to C.G.S. 10-287i.

Final payment request and review process

Here is the school district’s final submission and review process:

Log into Core-CT to submit the final payment request.
Include completed forms DAS-1049F (PDF) and SCG-1020 (DOC).
Include Summary of Expenditures DAS-1046S (XLS).
Upload BOE minutes that shows the BOE acceptance of the project completion.
The OGA reviews the request and will contact you with questions.
Once the final payment request is made by the LEA (and is paid), the OGA transmits the project files to the School Construction Audit Unit.
- The School Construction Audit Unit (SCU) will schedule an audit (or review) with the District by sending them an Engagement Letter.
- The SCU will schedule the audit/review of the District's project in the order they were received from the OGA.
- The SCU team works judiciously to audit quickly, effectively, and efficiently as possible, but much depends upon the District's ability to provide adequate documentation timely to the SCU team.