Documentation

Page Menu:

• General Information
• Coding Information
• Data Cleaning Report Information
  • Built-In Reports
  • Emailed Reports
• Communication
• Phase II Information

General Information:

• New User Checklist If you are new to the ED166 Application start here.
• 2020-2021 Record Layout  This document defines all fields collected and all codes used in the collection. 
  • 2020-2021 Change Log This document lists any updates made to the record layout during the collection year, as well as changes from the prior year. 
• Phase Information This one page document outlines what is expected of LEA's in each phase.
• Error Messages This document is a list of all of the error messages with information on how to resolve each issue. 
• 2020-2021 Printable Form This form is provided only as a tool for LEA's to record data. All incidents must be submitted to CSDE electronically. 
• Suggestion Box The suggestion box is open 24/7 to continuously gather feedback as ideas come to you.

  COVID-19 Related Information:

• Adapt, Advance, Achieve: Connecticut’s Plan to Learn and Grow Together Connecticut State Department of Education - Addendum 10: Reframing and Reopening: School Discipline Amidst COVID-19 Guidance

Coding Information:

• Reporting Arrests This document provides guidance on identifying School-Based Arrests and how to report them. 
• Multiple Incident Types/Sanctions Guide There are two fields for both Incident Type and Sanction to accommodate when more than one incident occurs at the same time, or more than one sanction is given for a single incident.  This document provides guidance on how to code various combinations of these fields.
• Reporting an Incident that Did Not Occur at Facility Code 1 This document provide guidance on how to report and incident that took place at the students Facility Code 2.
• PA 15-96 Compliance Report Information This document lists the Incident Types, Substance, or Weapon Codes that may be deemed violent, sexual in nature, or a danger to others.
• Parties that can Apply Sanctions This document is a grid that shows which parties can apply which sanctions without an error message.
• "Serious" Incidents List Incidents categorized as "serious" must be reported regardless of Sanction.  
• Sanction Day Requirements Sanction list that identifies when the Number of Days Sanctioned is required or optional.

Data Cleaning Report Information:

Built-In Reports:

• Arrest Reported, Not School Sponsored This document provides information on how to correctly report school and non-school-based arrests.
• Potential Duplicates And Multi-Part Records This document provides information on how to correct records identified as potential duplicate records or records that should be combined into one record. 
• Primary Disability Collection Report Information This document provides the steps your SEDAC application manager must follow to input a student's Primary Disability in SEDAC.
• Removed From Class Over 90 Minutes This report identifies all students who were reported with Sanction Type 1065 - Removed from Class and the length of the sanction was over 90 minutes. 
• Suspended Pending Expulsion Hearing This document provides guidance on how a record coded as Suspended Pending Expulsion Hearing (Sanction 1001) should be recorded prior to the end of Phase II .

Emailed Reports:

• Records Reported without a Sanction This report identifies records categorized as serious but do not have a sanction. This report is for informational purposes and does not have to be cleared prior to certification.

Communication:

Below are links to emails that were sent to all ED166 Contacts. Go to the District Profile screen in the ED166 application to update the contact information for your LEA.

• 1/19/2021 (Subject: ED166: New User Training Update) - Additional training information.
• 1/13/2021 (Subject: ED166: New User Training) - Training information for new users
• 11/04/2020 (Subject: ED166: 2020-2021 Collection Now Open) - Collection open announcement, training for new users
• 10/14/2020 (Subject: ED166: 2020-2021 Update) - New mask code, contact verification

Phase II Information - Phase II Certification is due July 15, 2021:

• These links will be enabled when Phase II begins:
  • Phase II Checklist: Follow these steps to complete Phase II.
  • Data Exception Information: Additional information on the exceptions built into the ED166 application.

District Submitted Documentation: 

Please note that CSDE does not endorse any student information system (SIS). Instructions, FAQ's and tips on this site pertaining to various SIS's have been submitted by districts and have not been checked by CSDE for accuracy. If you are interested in submitting an item pertaining to your districts SIS please contact Keryn Felder. Please ensure that submitted material does not contain sensitive information and/or violate the terms of your SIS user agreement.

• ITN Import into PowerSchool This document provides guidance on importing the Incident Tracking Numbers into PowerSchool. Submitted by the Groton Public School District.

Additional Information About All CSDE Data Collections:

• Visit the CSDE Data Collections page for information about all data collections, the Commissioner’s letter, the Agency Data Acquisition Plan, Timely and Accurate Information, Summary of Timely/Accurate Due Dates, certifying data, logging in, and passwords/usernames.