What do I need to know about reporting new employees?

There are certain reporting requirements when you hire a new employee. This list can help you keep the process as efficient as possible.

General Information About Reporting New Hires

• All Connecticut employers are required to report all newly hired employees.
• New hire reporting is not registration of an employee, it's just reporting that a certain employer hired a certain new employee on a certain date.
• If an employee returns to work for your company after a separation of 60 days or more, the employee should be reported as a new hire.
• The Date of Hire is the first day compensated services are performed by an employee.

Requirements and Forms

• Reporting new hires is required by Federal and State regulations.
• The new hire information is usually reported on a CT-W4 form, which employers are required to have on file for each employee and is known as the Employee's Withholding Certificate. The CT-W4 form already has all the required employee information on one page.
• Most employers use CT Department of Labor's New Hire Reporting website to report new employees. 
• New employees must be reported within 20 days of hire.

Larger Employers and Third-Party Agents

• Larger employers and third-party agents usually find it more efficient to report their new hires by submitting a specially formatted text file to CTDOL via Secure FTP. You must submit a request for permission to report by this method.
• FTP reporting must be done within 14 days of hiring new employees.
• Learn more about using FTP reporting.